Introduction
When managing multiple teams working on a single project, determining the optimal Jira project structure can be a complex decision. The question of whether to utilize multiple projects or a single project is frequently raised, particularly when considering factors like team visibility and workflow efficiency. This article explores a common scenario and offers a practical solution based on best practices.
The Dilemma
A team has established two Jira projects to accommodate two distinct teams – one focused on coding and integration, and the other on server architecture. Initially, this approach was implemented to prevent confusion and ensure team members only viewed relevant tasks. However, team members are now questioning whether a consolidated project with multiple boards would provide better overall project visibility.
The Solution
The most effective strategy involves maintaining separate Jira projects but utilizing multiple boards within each project. Each board should be filtered to focus on the specific needs of a team. For example, one board could be filtered by “Project = A” while another could use a label like “for-team-A”. This allows each team to maintain a clear view of their assigned tasks without being overwhelmed by irrelevant information. Furthermore, the Product Owner and Scrum Master can utilize a third Kanban board to provide a consolidated overview of the entire project.
Conclusion
By strategically employing multiple boards within separate Jira projects, teams can achieve both focused task management and comprehensive project visibility. This approach addresses the concerns regarding confusion and irrelevant information, ultimately streamlining the workflow and enhancing team collaboration.
Source: https://community.atlassian.com/forums/Jira-questions/To-use-2-Jira-projects-or-just-one/qaq-p/2606522
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